|
Pres. Gray asked if there is an expiration date for these variances. The City Engineer said there is a sunset clause with the variances, which is December of 2011. Cm. Lescohier, seconded by Cm. Camplin, moved to approve the request for a variance to the Height Limitation Zoning Ordinance for placement of cranes and structure in conjunction with the Highway 26 Bypass Project. The motion carried on a voice vote. 6. RESOLUTIONS AND ORDINANCES a. RESOLUTION COMBINING WARDS FOR THE SEPTEMBER 14, 2010 PARTISAN PRIMARY ELECTION. The following Resolution was displayed on the overhead projector at this time: RESOLUTION NO. 1173
Cm. Camplin, seconded by Cm. Lescohier, moved to adopt the Resolution combining Wards for the September 14, 2010 Partisan Primary Election. On call of the roll, the motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMITTEES Cm. Schultz, seconded by Cm. Camplin, moved to accept and file the Electrical, Building and Plumbing Permit Reports for May, 2010; the minutes of the Planning Commission meeting held June 8, 2010; the minutes of the Dwight Foster Public Library Board meeting held May 3, 2010; and the minutes of the Water Tower Committee meeting held June 2, 2010. The motion carried on a voice vote. 8. UNFINISHED BUSINESS a. REVIEW AND APPROVE CHANGE ORDER FOR LIBRARY PROJECT. The City Manager indicated this is the first Change Order for the Library Project. There is an $819,000+ deduct on the project attributable to the City's direct purchases of materials. The Library Director reviewed the individual change order items with the Council. The first item reviewed was the upgrade to the elevator to be installed. The next item was a change in the plumbing installation, which was required due to State Codes. The third item reviewed was various changes to the electrical layout and data relocations. The next item discussed was for additional areas of asbestos removal that needed to be completed. In addition, the stucco on the reframing, which was done during the 1983 project, was found to be rotting and pulling away from the walls and needed to be addressed. The next change discussed was for the over-excavation and fill needed to replace bad soils and for the removal of other items that were discovered in the ground. The last item on the Change Order was for the removal and replacement of damaged drywall and ceiling in the 1983 addition due to roof leaks. The total amount of Change Order No. 1 is $88,875.57. The City Manager said the contingency fund for this project is $330,000. Cm. Schultz, seconded by Cm. Lescohier, moved to approve Change Order No. 1 for the Library project in the total amount of $88,875.57 in additions, $908,811.83 in deductions, of which $863,897.80 will be transferred to the City. On call of the roll, the motion carried unanimously. b. REVIEW AND APPROVE QUOTES FOR RADIO FREQUENCY IDENTIFICATION SYSTEM FOR LIBRARY PROJECT. The Library Director said this system helps libraries with repetitive tasks. She said it will make things more efficient now that the building is larger and encompassing two floors. This allows many of the circulation functions to be automated, including self-check, which presorts book returns and helps track inventory. There was $150,000 included in the budget for this purchase. There were two quotes received for this project, and were as follows:
The Library Director indicated the Library Board is also recommending a pre-paid maintenance contract for this system be awarded as well, at a total price from SirsiDynix of $152,062.59, which would cover maintenance of the system for four years. Cm. Schultz, seconded by Cm. Lescohier, moved to approve the quote for the radio frequency identification system for the Library from SirsiDynix in the amount of $128,455.37, plus a three-year service agreement in the amount of $23,607.22, for a total of $152,062.59. On call of the roll, the motion carried unanimously. 9. NEW BUSINESS a. REVIEW AND APPROVE BIDS FOR LAB TKN TEST EQUIPMENT AT WASTEWATER UTILITY AS BUDGETED. The Wastewater Utility Supervisor indicated there is $7,000 in the budget for this purchase. The following quotes were received:
The Supervisor recommended the purchase of this equipment from VWR International. Cm. Camplin, seconded by Cm. Schultz, moved to approve the purchase of the Lab TKN Test Equipment from VWR International at a price not to exceed $6,717.61. On call of the roll, the motion carried unanimously. b. REVIEW AND APPROVE COMPLIANCE MAINTENANCE ANNUAL REPORT (CMAR) FOR WASTEWATER UTILITY, AND RESOLUTION. . The City Manager stated this is an annual report, which is the evaluation of the condition and performance of the Wastewater Utility. The Wastewater Utility Supervisor said they had "A"s in all categories except one, which is the inflow and loadings, for which they received a "B". This has been the category that pulls the Plant down each year, as it deals with river levels and the amount of rainfall. He said there were four months last year where they exceeded the 90% design flow, and three months where we exceeded 100% of our design flow. It was indicated the Resolution was mistakenly not included with the Council packets. The City Manager said an extract of the Minutes will be done to indicate the Resolution text was discussed. He then informed the Council that the content of the Resolution is that the Council has reviewed the CMAR and to submit the proper documentation to the State. Cm. Lescohier, seconded by Cm. Schultz, moved to approve the Compliance Maintenance Annual Report (CMAR) and authorize submittal of the proper documentation to the Wisconsin Department of Natural Resources. On call of the roll, the motion carried unanimously. c. REVIEW AND APPROVE WATER STREET LIFT STATION AREA SANITARY SEWER EVALUATION STUDY. The Wastewater Utility Supervisor said they had a firm do an evaluation of the Water Street lift station service area, which is mainly east of Main Street down East Milwaukee Avenue to McComb Street and back to the north. They were looking for sources of infiltration. They typically look for system defects, cracked/broken pipes, leaking manholes, etc. They televised 60% of the area. Pres. Gray asked if there was any methodology in place to get property owners to replace damaged pipes. There is terminology in the Sewer Use Ordinance that addresses clear water discharges. Typically, an inspection will be done of a building and if clear water discharge is found the owner will be requested to make the needed corrections. Cm. Lescohier, seconded by Cm. Camplin, moved to accept and file the Water Street Lift Station Area Sanitary Sewer Evaluation Study. The motion carried on a voice vote. d. NOTIFICATION FROM DEPARTMENT OF COMMERCE OF GRANT FOR SANITARY SEWER REPAIRS. At the time this Grant was applied for, the City did not have a firm cost for the rehabilitation project, and therefore gave an estimate. The City's grant is in the amount $81,000. Dennis Heiling of the Jefferson County Economic Development Consortium then addressed the Council. It was indicated that one of the requirements of the Grant was that the City have a Citizen Participation Plan in place, to which the City Manager said there is already one in place. He said there will need to be an agreement between the City and County, which will include CDBG contract information. Cm. Camplin asked the City Manager where the extra funds would come from since the project was estimated at $95,000 and the Grant is only for $81,000. The City Manager said the City is hoping to do the project cheaper than what was estimated and will watch the project carefully to try and not go over the amount of the Grant. Cm. Camplin, seconded by Cm. Schultz, moved to accept the Grant in the amount of $81,000 for sanitary sewer repairs from the Department of Commerce. The motion carried on a voice vote. 10. MISCELLANEOUS a. GRANTING OPERATOR LICENSES. Cm. Camplin, seconded by Cm. Lescohier, moved to approve the following list of applicants for operator licenses for the 2008-2010 and 2010-2012 license periods: Regular for 2008-2010:
RENEWALS FOR 2010-2012::
The motion carried on a voice vote. b. REQUEST TO SET LICENSE COMMITTEE MEETING DATE. The City Clerk requested a meeting be set for Monday, July 12, 2010 at 4:00 p.m. License Committee members include Cm. Mielke, Cm. Schultz and Pres Gray. The meeting was set as requested. The meeting is to review applications for the open "Class B" Combination Liquor License. c. SPECIAL BEER AND WINE LICENSE FOR ST. JOSEPH'S FAMILY FAIR ON AUGUST 6-8, 2010. Cm. Schultz, seconded by Cm. Lescohier, moved to approve the Special Beer and Wine License for St. Joseph's Family Fair on August 6-8, 2010. The motion carried on a voice vote. d. CITY, SEWER, WATER AND STORMWATER FINANCIAL STATEMENTS AS OF MAY 31, 2010. The City Manager said these are the regular monthly reports. A written quarterly report will be given on the Financial Statements in June. The City Manager indicated the Sewer Utility is starting to run short on cash, but should be okay through the rest of the year. Cm. Lescohier, seconded by Cm. Camplin, moved to accept and file the City, Sewer, Water and Stormwater Financial Statements as of May 31, 2010. The motion carried on a voice vote. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Cm. Schultz, seconded by Cm. Lescohier, moved the bills in the amounts of $567,739.25 for the City (Fund 1); $35,658.35 for the Sewer Utility (Fund 2); $29,047.28 for the Water Utility (Fund 3); $1,500.00 for Stormwater Management (Fund 10); $160.15 for Downtown Economic Development (Fund 13); and $136,794.28 for Payroll #11 per Schedule O-21 on file in the office of the City Clerk/Treasurer and as audited and approved by the Finance Committee be allowed and orders be authorized drawn on the proper funds for their payment. On call of the roll, the motion carried unanimously. 12. ADJOURNMENT /s/Matt Trebatoski
|
|